MVIRS - Motor Vehicle Inspection Reporting System

Return the two inspections to Held status, then Finish them in the reverse order. For example, inspection A got sticker 1 and inspection B got sticker 2 - the stickers need to be reversed.

1. In History, right-click on inspection A and choose "Return to Held Status". MVIRS tells you the number of inspections that will be affected and asks if you want to proceed. Click Yes to continue.
2. In Work In Progress (W.I.P.), right click on inspection B and choose Finish Inspection.
3. When the inspection opens, click the Finish button. If prompted to change the date, choose No.   Sticker 1 is now allocated to inspection B.
4. Repeat steps 2 and 3 for inspection A.   Sticker 2 is now allocated to inspection A.

To void a sticker, the sticker must first be allocated to a completed inspection.

1. In History, right-click on the inspection containing the sticker to be voided and choose Void Sticker. MVIRS asks you to confirm that you do in fact want to void the sticker because it has been damaged and cannot be reused. Click Yes to continue.
2. The inspection is opened, and a Void button appears at the bottom. Click Void, then confirm the void once more.
3. MVIRS marks the sticker voided, and asks if you want to record the inspection with the next available sticker. Choose Yes if that is the case.

The voided sticker can be found in History under the Voided category.

In a PennDOT letter to Service Station Representatives dated December 2007, MVIRS was listed as having been "approved by PennDOT to transmit data from their software application to PennDOT's Safety Inspection Information Database (SIID)".

Further, the Manager of the Vehicle Inspection Division, PA Dept. of Transportation has stated that the MV-431 and MV-480 reports generated by MVIRS are acceptable for use, as long as the station maintains the mechanic's signature for each inspection on any of the following:

• MV-431/MV-480
• Shop Work Order
• MVIRS Customer Inspection Report
• MVIRS Customer Inspection Invoice
• MVIRS Inspection Check List

MVIRS contains a feature called Mailing Labels. Using this feature, you can print a set of standard Avery mailing labels for vehicles due to be re-inspected during selected months in the future.

MVIRS can also print mailing labels for alphabetic groups of customers, without regard to inspection due dates. These mailing labels could be used to advertise specials, send holiday greeting cards, etc.

The Import/Export Wizard can obtain customer information from Quickbooks or Quicken.

No computer software system is immune to hard disk failures that cause loss of data. MVIRS includes built-in functions for Backup and Restore designed to minimize the effects of such problems. Because backing up in MVIRS usually takes less than 5 seconds, it can be done frequently, even several times each day. With a recent backup available, data loss can be minimized or eliminated.

For an additional level of protection, you can have MVIRS automatically upload a copy of your database backup to the MVIRS Service Center. This option provides you with a no hassle approach to maintaining an offsite copy of your backup, which is a critical aspect of preventing loss of inspection data as a result of fire, theft or other catastrophic event. The MVIRS Service Center will automatically maintain two weeks of backups for you free of charge.

VIN Decoding first ensures that the VIN you enter is valid. If it is, it then extracts vehicle year, make, model and body type into their respective fields on the Vehicle screen. VIN Decoding improves the accuracy of your inspection reporting, and saves you time.

The VIN Decoding technology included in MVIRS uses a database that is updated regularly which we distribute via our periodic MVIRS Updates. This ensures that you will be able to decode VINs for new model years as soon as they are available.

Yes. MVIRS can be installed on any number of computers that are networked together in your shop, at no additional charge. For sticker allocation and MV-431/MV-480 reports to work correctly, all copies of MVIRS must share the same database. Registering one copy of MVIRS causes all copies to be automatically registered.

We will assist you with setting up MVIRS on additional computers if you wish. Prior to that, we ask that for each additional computer, you establish a drive letter mapped to the location of the MVIRS database on the primary computer, and ensure that you can print to a printer. If you need assistance with mapping drive letters or installing printers, we suggest that you contact your network administrator, an outside consultant, or a computer networking company.

The real value of MVIRS is the amount of time that can be saved in recording inspections. Smaller shops that perform under 500 inspections per year with one or two mechanics will not be able to save as much time as larger ones, some of which perform up to 15,000 inspections per year and employ 20 or more mechanics. The per-mechanic charge makes MVIRS more affordable for small shops. For specifics, see MVIRS Cost/Benefit Analysis.

• Microsoft ® Windows XP, Vista, or Windows 7
• One Gigabyte (GB) RAM
• One Gigabyte (GB) Free Disk Space
• Minimum 800 x 600 Screen Resolution
• Keyboard and Mouse
• InkJet or LaserJet Printer. (Due to the large variety of printers available we cannot guarantee that every printer will be compatible with MVIRS.)
• High-Speed Internet Connection
• PDF-417 Bar Code Scanner (Recommended)
• One Available USB Port for Bar Code Scanner

No. MVIRS was designed for use on Windows XP and newer operating systems.

We strongly recommend that computers running MVIRS be connected to the Internet, ideally via high-speed service - either DSL or cable. MVIRS is kept current via updates that can be downloaded and installed almost automatically. Additionally, we can provide assistance to you by remotely connecting to your computer.

If you cannot establish an Internet connection for your computer and you decide you want to install MVIRS anyway, you can do so as follows:

If the computer you are downloading MVIRS on has a CD-R or CD-RW drive, you can "burn" the MVIRS_Setup.exe program to a CD, and then install MVIRS on the other computer from that CD. Any other removable media can be used in the same way - for example, if you have a removable USB "memory stick", you can use that as well. If this approach is not possible, contact us and we will mail you an installation CD.

When you download MVIRS, you should save it to a folder on your hard drive. To install MVIRS, run the program you downloaded (named MVIRS_Setup.exe) as follows:

1. Right-click Start and choose Explore.
2. Navigate to the folder where you saved MVIRS_Setup.exe.
3. Double-click MVIRS_Setup.exe and follow the on-screen prompts to install MVIRS.

When you run MVIRS for the first time on any computer, you will be presented with three options to describe how the database setup will be done for that computer:

• This is the ONLY computer on which MVIRS will be installed - Choose this option if you have only one computer in your shop, or if you don't expect to install MVIRS on a second computer. MVIRS will suggest a location in which to create its database, which you can accept or change.
• This is the FIRST of two or more computers on which MVIRS will be installed - Choose this option if you expect to install MVIRS on more than one computer on your network. MVIRS will suggest a location on the local C: drive in which to create its database. If you have a server in your network and wish to create the database there, navigate to the server and use the New Folder button to create an MVIRS Database folder wherever you wish.
• MVIRS has already been installed on another computer - Choose this option if you're installing MVIRS on a second computer in your network, or if you are reinstalling and want to reconnect to your existing database. MVIRS will ask you to navigate to and select the existing database.

After MVIRS creates a new database, you must customize it for your station. For further information, click Help, Contents and review the sections entitled "Before Your First Inspection," "Inspection Station Information," and "Performing New Inspections." Click the Print icon in the Help screen if you wish to have a hard copy of the instructions to follow as you enter your first inspection.

This error usually occurs on Windows 2000 machines only, and can be ignored.

Networking can be complicated, and we are not trained networking specialists. We can suggest things you might try to resolve certain problems you run into, but your best bet is to contact a local computer store or networking consultant for assistance.

MVIRS Updates contain MVIRS enhancements and bug-fixes, updated VIN decoding files, and other periodically updated information.

MVIRS automatically checks the MVIRS Service Center for available MVIRS Updates when it starts, and notifies you when updates are available. You can choose to install an update when notified, or to have MVIRS provide a reminder two hours later.