General
Return the two inspections to Held status, then Finish them in the reverse order.
For example, the sticker ending in 1 is affixed to vehicle A, and sticker 2 to vehicle B. In MVIRS, sticker 1 was assigned to the vehicle B inspection, and sticker 2 to the vehicle A inspection. To avoid wasting the price of two stickers, we’ll simply reverse the stickers in MVIRS.
- In History, right-click on sticker 1 and choose “Return to Held Status”. MVIRS displays the number of inspections that will be affected and asks if you want to proceed. Click Yes to continue.
- In Work In Progress (W.I.P.), right-click on inspection A and choose Finish Inspection, or double-click inspection A.
- When the inspection opens, click the Finish button. If prompted to change the date, choose No. Sticker 1 is now allocated to inspection A.
- Repeat steps 2 and 3 for inspection B. Sticker 2 is now allocated to inspection B.
To void a sticker, the sticker must first be allocated to a completed inspection. Only damaged stickers should be voided.
- In History, right-click the inspection containing the sticker to be voided and choose Void Sticker. Click Yes to confirm that you want to void the sticker because it has been damaged and cannot be reused.
- The inspection is displayed with a Void button at the bottom. Click Void, then reconfirm that you wish to void the sticker.
- MVIRS marks the sticker voided. Choose Yes to the next prompt if you want to have the next available sticker assigned to the inspection.
Voided stickers are listed in History under the Voided category.
From the Manager of the Vehicle Inspection Division, PA Dept. of Transportation:
“The MV-431/MV-480 reports generated by MVIRS are acceptable for use. However, the station must maintain the mechanic’s signature for each inspection on any of the following:”
- MV-431/MV-480
- Shop Work Order
- Customer Inspection Report
- Customer Inspection Invoice
- Inspection Check List
The MVIRS CRM (Customer Relationship Management) menu contains an option for Inspection Reminders. Choose a “from” and “to” month/year to see a list of all vehicles coming due for inspection during that period. Inspection reminders can be sent via e-mail, or mailing labels can be printed (for use with pre-printed postcards). Standard Avery label stock can be purchased from any office supply store for printing mailing labels.
The format of e-mailed inspection reminders can be customized to include any message(s) you may wish to add to advertise specials, etc. To use this feature, you should enter customer e-mail addresses whenever possible.
MVIRS can also print mailing labels for alphabetic groups of customers, without regard to inspection due dates. These mailing labels could be used to advertise specials, send holiday greeting cards, etc.
No computer software system is immune to hard disk or other failure that may cause loss of data. For that reason, MVIRS includes built-in functions for Backup and Restore designed to minimize potential loss. Because backing up usually takes less than 5 seconds, MVIRS defaults to backing up each time an inspection is saved. With the most recent backup available, data loss can usually be prevented.
For an additional level of protection, copies of database backups can be automatically uploaded to the cloud-based MVIRS Service Center. This option provides a no-hassle approach to maintaining “offsite” backup. When your backup is away from your computer, it can’t be affected by theft, fire, or any other catastrophic event. The MVIRS Service Center maintains all backups taken over the past 14 days, free of charge.
VIN Decoding first ensures that the VIN you enter is valid. If it is, it then extracts vehicle year, make, model and body type into the Vehicle screen. VIN Decoding improves the accuracy of your inspection reporting, and saves you time.
The VIN Decoding technology included in MVIRS uses a database that is automatically updated on a monthly basis. This ensures that you will be able to decode VINs for new model years as soon as they are available.
You can install MVIRS on any number of networked computers at no additional charge. All installed MVIRS programs must share the same database, residing on the “host computer”.
We will assist you with setting up MVIRS on additional computers if you wish. Prior to that, we ask that for each additional computer, you:
- Map a network drive to the ‘MVIRS Database’ folder on the host computer.
- Ensure that you can print to a printer.
For help with the above, contact your network administrator, an outside consultant, or a computer networking company.
Downloading, Setup and Registration
Return the two inspections to Held status, then Finish them in the reverse order.
For example, the sticker ending in 1 is affixed to vehicle A, and sticker 2 to vehicle B. In MVIRS, sticker 1 was assigned to the vehicle B inspection, and sticker 2 to the vehicle A inspection. To avoid wasting the price of two stickers, we’ll simply reverse the stickers in MVIRS.
- In History, right-click on sticker 1 and choose “Return to Held Status”. MVIRS displays the number of inspections that will be affected and asks if you want to proceed. Click Yes to continue.
- In Work In Progress (W.I.P.), right-click on inspection A and choose Finish Inspection, or double-click inspection A.
- When the inspection opens, click the Finish button. If prompted to change the date, choose No. Sticker 1 is now allocated to inspection A.
- Repeat steps 2 and 3 for inspection B. Sticker 2 is now allocated to inspection B.
To void a sticker, the sticker must first be allocated to a completed inspection. Only damaged stickers should be voided.
- In History, right-click the inspection containing the sticker to be voided and choose Void Sticker. Click Yes to confirm that you want to void the sticker because it has been damaged and cannot be reused.
- The inspection is displayed with a Void button at the bottom. Click Void, then reconfirm that you wish to void the sticker.
- MVIRS marks the sticker voided. Choose Yes to the next prompt if you want to have the next available sticker assigned to the inspection.
Voided stickers are listed in History under the Voided category.
From the Manager of the Vehicle Inspection Division, PA Dept. of Transportation:
“The MV-431/MV-480 reports generated by MVIRS are acceptable for use. However, the station must maintain the mechanic’s signature for each inspection on any of the following:”
- MV-431/MV-480
- Shop Work Order
- Customer Inspection Report
- Customer Inspection Invoice
- Inspection Check List
The MVIRS CRM (Customer Relationship Management) menu contains an option for Inspection Reminders. Choose a “from” and “to” month/year to see a list of all vehicles coming due for inspection during that period. Inspection reminders can be sent via e-mail, or mailing labels can be printed (for use with pre-printed postcards). Standard Avery label stock can be purchased from any office supply store for printing mailing labels.
The format of e-mailed inspection reminders can be customized to include any message(s) you may wish to add to advertise specials, etc. To use this feature, you should enter customer e-mail addresses whenever possible.
MVIRS can also print mailing labels for alphabetic groups of customers, without regard to inspection due dates. These mailing labels could be used to advertise specials, send holiday greeting cards, etc.
No computer software system is immune to hard disk or other failure that may cause loss of data. For that reason, MVIRS includes built-in functions for Backup and Restore designed to minimize potential loss. Because backing up usually takes less than 5 seconds, MVIRS defaults to backing up each time an inspection is saved. With the most recent backup available, data loss can usually be prevented.
For an additional level of protection, copies of database backups can be automatically uploaded to the cloud-based MVIRS Service Center. This option provides a no-hassle approach to maintaining “offsite” backup. When your backup is away from your computer, it can’t be affected by theft, fire, or any other catastrophic event. The MVIRS Service Center maintains all backups taken over the past 14 days, free of charge.
VIN Decoding first ensures that the VIN you enter is valid. If it is, it then extracts vehicle year, make, model and body type into the Vehicle screen. VIN Decoding improves the accuracy of your inspection reporting, and saves you time.
The VIN Decoding technology included in MVIRS uses a database that is automatically updated on a monthly basis. This ensures that you will be able to decode VINs for new model years as soon as they are available.
You can install MVIRS on any number of networked computers at no additional charge. All installed MVIRS programs must share the same database, residing on the “host computer”.
We will assist you with setting up MVIRS on additional computers if you wish. Prior to that, we ask that for each additional computer, you:
- Map a network drive to the ‘MVIRS Database’ folder on the host computer.
- Ensure that you can print to a printer.
For help with the above, contact your network administrator, an outside consultant, or a computer networking company.